ROLE TITLE: Driver/Logistics Assistant
TEAM/PROGRAMME: Program Implementation
LOCATION: Zanzibar (Pemba)
TYPE OF CONTRACT: National
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
Under the guidance of the Logistic and Administration officer of the Zanzibar Office, the Driver/Logistics Assistant will be responsible to provide safe and reliable transport service to the designated staff and guests in Pemba related to the implementation of Save the Children International’s (SCI) Pemba-based programs and other official business in a highly professional and efficient manner. At the same time, adhere to the organization policies and follow road safety standards. In addition, as a member of the Support Services team, the Driver/Logistics Assistant will work with the Administration and Logistics Officer (Zanzibar office) on issues of fleet management, store management and distribution of stock, local procurement using value for money and cost effective approach, facilities management and assets and inventory management for any vehicles, premises, supplies, assets and goods and services located in/purchased directly in Pemba in line with Save the Children Tanzania’s logistics policies and procedures.
Reports to: Logistic and Administration Officer (Zanzibar)
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
- Drive vehicle for official travel and business as requested by the supervisor transport request from staffs on implementing the project and support for transport upon approval of the Programme Manager.
- Maintain high standard of service to both internal and external officials
- Ensure punctuality and safe transport
- Operate the official vehicle in accordance with Save the Children’s regulations, know and observe all applicable traffic laws, ordinances, and regulations, and adhered to driving road safety standards
- Alcohol must not be consumed or present whilst on duty.
- Vehicle driver assumes all responsibility for any and all fines or traffic violations associated with his use of SCI vehicle
Car Security & Maintenance
- Ensure the vehicle is kept clean, tidy and in good working condition all the time.
- Regular inspection and cleanliness of the vehicle and ensure general maintenance service as specified in the Manufacturer’s manual and SC transport policies and procedures.
- Carry out day-to-day and weekly maintenance checks on SCI vehicles which includes: check of engine, gear box, alarm system, vehicle tools, battery, locks, brakes, clutch fluid levels, loose nuts and bolts on the vehicle, unexpected noises, fluid leaks under the vehicle and any damage to the body or interior parts of the vehicle.
- Perform minor repairs and arrange for other repairs, and prepare vehicle spare parts inventory.
- Prepare and submit vehicle-monitoring report, include records of the vehicle operation, maintenance, expenses, mileage at the end of the months.
- Assist Logistic and Admin Officer to ensure vehicle insurance and registration is updated according to the schedule
- Advise the Logistics and Administration Officer (Zanzibar) on minor or major repairs as soon as the problem is detected or arises.
- Assist in the delivery/collection of mail, equipment, supplies, documents to partners and other institutions as required.
- Ensure the car is full equipped with first Aid Kit and other safety material all the time.
Car Log book maintenance
- Send copy of vehicle logbook at the end of every month to Logistics and Admin Officer for computing and charging mileage costs to appropriate costs centers.
- Ensure the logbook is kept up to date as per the schedules of the trips and the responsible person sign the book after every trip.
- Drive in a safe and reasonable manner following the standard speed limits set by SC at all times and report an accident at the earliest opportunity.
- Make sure SC vehicles are fueled on half tank basis and every month end the tank is full before commencing the next month’s logbook.
- Support any local procurement and accommodation and conference booking with the guidance from the Logistics and Administration Officer (Zanzibar)
- Act as custodian of organization’s assets at Pemba Office and act as storekeeper for all office inventory
- Monitor and report to their supervisor any safety and security issues
- The Driver may be responsible for additional tasks and duties as and when required to support the overall Country Programme priorities.
- The post holder is required to comply with SCI policy and practice requirements with respect to health and safety, child protection, child safeguarding, equal opportunities, anti-fraud and corruption policy, and other relevant policies and procedures.
- The post holder will be responsible to fulfill any other duty assigned by the Supervisor.
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the broader team and partners accountable to deliver on their responsibilities
- Sets ambitious and challenging goals for themselves and take responsibility for their own personal development
- Future orientated, thinks strategically and on a global scale
- Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members and external partners and supporters
- Values diversity and different people’s perspectives, able to work cross-culturally.
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
- Commitment to Save the Children values
QUALIFICATIONS AND EXPERIENCE
- Form Four graduate or higher education is desirable
- Holder of a PSV Certificate from the National Institute of Transport (NIT)
- At least three years’ experience of successful driving both in towns and up country
- Significant experience working as a driver with an international non-governmental organization, donors and/or government body.
- Have valid driving license, registration and valid permits at all the time.
- Strong interpersonal and team skills.
- Understanding in supply chain management in procurement, transport and distribution/ logistic.
- Understanding and commitment to principles of child rights and child protection.
- Commitment to and understanding of SCI’s aims, values and principles.
- Excellent written and spoken English and Kiswahili.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.